PhotoAid XX: for Victims of Cyclone Nargis. Planning.

[yanyewkay]

Tidy up and UPDATED

G. Logistics

1. 3 photo printers (2 running, 1 backup) SETTLED
2. Ink cartridges (lasting 250 pc of prints per printer per weekend) SETTLED
3. 4R photopapers 1200pc (400pc per weekend) SETTLED
4. Plastic photograph holder 1200pc (optional)
5. 2 laptops (tentative) JOEY/UK/WAI <-UK: my laptop keyboard direction keys are stuck.
6. 3 cameras (rotate usage) SETTLED
7. 2 cable remote shutter control (1 in use, 1 backup)
uk X 2 nikon cable release (should have them some where.. let me confirm tmrw)
8. 2 external flash units (1 in use, 1 backup) SETTLED
9. 2 tripods (1 in use, 1 backup)
yqt 1 X big tripod
uk 1 X small tripod w/small ball head and QR should be able to handle D200 with a light lens and SB800
10. 4 to 6 memory cards
yqt 2X 256
uk 1X 1GB, 1x512, 1x4GB
uk 1X card reader
11. 2 tentages with weights (1 printing station, 1 resting station)
12. 2 tables (1 per tentage)
13. Chairs/benches (4 pax for printing station, 6-8 pax for resting station)
14. 2 ice boxes
15. 2 Lamps
16. 4 hand-torches
uk X 1 big torch
17. 1 first-aid box
18. masking tapes (marking locations)
yqt X 2 roll
19. TRASHBAG for water proofing incase of rain
20. Cable Ties
21 Jerry CANs/ to add as weight for tentage

H. Electrical power requirements

1. Printer (Batteries lasting 12 hours per printer per day, or local power source)
2. Laptop (Batteries lasting 12 hours per laptop per day, or local power source)
3. Camera Batteries (2 fully charged, 1 charger per camera) SETTLED
yqt 3X batt & 1 X charger ( D200 )
4. Batteries for flash units, lamps and hand-torches
yqt 1 X ext power pack for SB 800
uk 10X AA batts
I. Manpower (minimum on ground)

1. 1 Overall I/C
ortega
yqt
2. 2 at shooting station (1 photographer, 1 guide)
3. 2 runners
4. 2 at printing station + 1 I/C
5. 2 for publicity
6. 1 Resting station I/C (look after personal belongings and materials)

J. Task specifics

Shooting station

1. Setup camera
2. Guide visitors to position
3. Photograph

Runners

1. Transfer memory cards between shooting and printing stations

Printing Station

1. Print photographs
2. Keep track of photograph owners putting money into donation boxes
3. Collect email addresses

Publicity

1. Moving around Merlion Park and vicinity to publicize with posters

K. Food and Drinks- SETTLED
1. 2 cartons of mineral water
2. 2 cartons of packet drinks/isotonic drinks
3. Catered/takeaway meals (Halal) for lunch and dinner for on-site volunteers

L. Publicity

1. 2 x A1 size posters (for display)
ortega
2. 2 x A3 size posters (for publicity personnels)
ortega
3. 1 poster stand with weights (optional)
4. 12 ''PhotoAid Volunteer'' tags and tag holders (for those on duty only)
ortega to design and print
yqt to buy the lan yard with holder

M. License/Contacts
yqt and ortega

What has been done

1. yqt contacted Salvation Army for tie-up
Done and yqt will sign the MOA with them before the start of the event
2. Hotspot contacted STB for use of Merlion Park
HotSpot getting the paper work done with yqt and ortega as the point of contact

What needs to be done

1. Provide Salvation Army with details of fund-raising event, latest by Monday 12 May
yqt to contact Salvation Army on Monday
2. Collect donations collection boxes from Salvation Army
yqt to collect every Friday and sent to them for accounting every Monday morning
N. Online

1. Setting up of photograph pool site - uk
2. Emailing password to photograph owners immediately at the end of each fund-raising day - uk
3. On line publicity

O. Parking at One Fullerton

1. Contact Fullerton One manager for permission to park for free during fund-raising days

P. Miscellaneous

1. Participants are advised to each bring 1 water bottle (though drinks will be provided)
2. Participants are advised to wear caps
3. Participants are advised to apply sunblock

 

[yanyewkay]

do you guys think it's better to start a new thread for this? if people were to start reading from page 1, it doesn't really make any sense to follow thru 32 pages of our kopitiam banter.

 

[Sjourn]

Morning and Happy mother's day to all the mummies in Photoaid..


I believe there will be a new thread to enlist volunteers for the event soon with the story.

This thread here will serve as a planning and organizing for the core group.

 

[eikin]

Back from a morning ride.

i prefer the picture you first posted. the one with the vignette.

and Happy Mother's Day to Amigo, Funny, Racoon and yamlo.

 

[yanyewkay]

oh yah.. how was the meeting last night? any minutes?

 

[Wai]

wow we have our own section

thanks

no wonder cannot find in kopitiam section

 

[jopel]

i prefer the picture you first posted. the one with the vignette.

noted.

oh yah.. how was the meeting last night? any minutes?

you, wai and I help to set up and take care of the wireless, pcs and printers.

will need to try it out before Friday or when we get the cams and printers.

i can provide either 4 desktops or 4 notebks. wat you guys prefer?

 

[poohbear]

Got the sms from Raccoon , can't make it for the meeting yesterday. I can help out with the coolie work or anything. but the last week of May and 1st week of june is a no go for me. Term exam preps and execution :cry::cry:

 

[poohbear]

Anymore meet up this coming week ? pai seh need to plan ahead 1st , hell of a month for me :sweat: work wise and yes .... time to bring out my antique cam and let it see some light ~! (i need to shed those fab oso @@)

 

[Del_CtrlnoAlt]

paiseh fly kite last night, cos i only remember last night i got exam today morning... so last minute reading...

 

[yanyewkay]

noted.



you, wai and I help to set up and take care of the wireless, pcs and printers.

will need to try it out before Friday or when we get the cams and printers.

i can provide either 4 desktops or 4 notebks. wat you guys prefer?

ok. i'm fine with the arrangement.. i'm still working to get a script done for easy download of pics.

 

[jopel]

ok. i'm fine with the arrangement.. i'm still working to get a script done for easy download of pics.

good, javascript or php

 

[jopel]

Anymore meet up this coming week ? pai seh need to plan ahead 1st , hell of a month for me :sweat: work wise and yes .... time to bring out my antique cam and let it see some light ~! (i need to shed those fab oso @@)

at T3 :bsmilie:

 

[yanyewkay]

hopefully php, if cannot find ready made solution, will have to polish up rusty javascript all over again. you good with either? ;p
you got pm

 

[Sjourn]

Here's a sitrep from last night's meeting.

Basically we got the sponsor for the shooting and printing equipment, food and drinks settled.

Next would be the logistic side, pickup stores, setup/teardown, schedule, return stores. Alex and Yqt working on the schedules and will be posted up soon.

I know everyone is very busy, so try your best to fit in for the core group duties. We need past experience guys/gals to pull this off in such a short notice.

Tentages, so far no sponsor. So we may need to buy them, and probably share among the core on the cost. It's something like $99 per tent, we need 3.


We need a short write up on the cause/event/venue/timing so that can be circulated to familes and friends for more exposure in short time. The last time we had it made in 3/4 languages. Anyone pocessing this skill, please pm ortega.

Critical factors:

We hope to have as many core group on the first day as possible, so that we can refresh for ourselves on the working systems.

The shoot to print will need to be runned perfectly. we leave that expertise to wai/UK and Jopel to decide on the best method.


PRs...we need ppl good witht his skill to interact with tourist and ppl. AMIGO! where are you?

If everything works out we will be starting from the 17th/18th week.

Its going to be honor along you guys/gals again.

 

[razor]

When is the next meeting?

 

[Sjourn]

When is the next meeting?

Next meeting not confirmed yet, but will most prob be either mid this coming week.

 

[Del_CtrlnoAlt]

Next would be the logistic side, pickup stores, setup/teardown, schedule, return stores. Alex and Yqt working on the schedules and will be posted up soon.

Tentages, so far no sponsor. So we may need to buy them, and probably share among the core on the cost. It's something like $99 per tent, we need 3.

i'll try to do the logistic...

btw, the tentative dates you have?

cos i got a children camp on 30th may -1st june. full 3 day camp.

 

[Sjourn]

i'll try to do the logistic...

btw, the tentative dates you have?

cos i got a children camp on 30th may -1st june. full 3 day camp.

the tentative dates are 17th/18th, 24th/25th, 31st/1st.


We probably need 4-5 GS tables and 6-8 chairs. Can handle bo?

 

[Del_CtrlnoAlt]

the tentative dates are 17th/18th, 24th/25th, 31st/1st.


We probably need 4-5 GS tables and 6-8 chairs. Can handle bo?

still got wai's van... but i think he need to transport the PCs.

hmm... btw, vesak day doing?