Talks and Photowalks registration 21-22 April

[chngpe01]

The threads are not visible to the general community - only Mods and Project Staff at the moment.

1. Yes, please start updating the threads with the relevant information.

2. I will create the Eventzilla links and make them available by tonight for inserting into the relevant threads.

Hi Darren

Thanks, after the meeting this evening, we have decided to do the manual registration here in ClubSNAP. We can use the threads that you have created.

We will go live in the registration on Fri.

Thanks

 

[Darren]

Hi Darren

Thanks, after the meeting this evening, we have decided to do the manual registration here in ClubSNAP. We can use the threads that you have created.

We will go live in the registration on Fri.

Thanks

Hi Peng Eik,

I was in the middle of setting up the Photowalk event sign-ups when Edmund informed me. It's a real pity as Eventzilla will cut out 75-80% of the work of managing the sign-up and attendance lists compared to the manual method.

I fully understand that it does not fully meet the criteria that was set out but at the very least, the Eventzilla system will:-
a) make the SIGN-UP for members a much more seamless and trouble-free process (compared to posting in threads which results in missed names)
b) make the creation of attendance lists fully automated - export a file and print.
c) reduce the manual work on the Mod's part to manage a) and b).

Multiply the above by the 20++ events that need to be tracked, and without an semi-automated system, it will be very frustrating.

For the weeding out of members that we do not want to allow attendance, the system allows us to cancel their reservation and free up the allocation for another to sign-up.

At the end of the day, I will go with whatever the organizing team decides, but I strongly encourage the use of the semi-automated system so that Mods are freed up to focus on other stuff beyond massaging lists.

There are 3 photowalk events created in Eventzilla and anyone who is interested in the backend can use the following username and password to check on how the system works :-

username: clubsnap@gmail.com
password: registerme

 

[chngpe01]

Perhaps we should Skype tml to discuss and have a better understanding of how the system can work for us?

 

[ed9119]

i was at the meeting this evening....

there was concern that
1. some idiots could use eventzilla to BLOCK book multiple slots using different names
2. outsiders registering depriving CS'ers

Because walks are different from talks (and there are only 3 major walks) I can use the eventzilla modules created already

 

[sebastiansong]

All threads in Anniversary: Talks have been updated and ready for publishing

EXCEPT Stephen's. I have SMS'ed him several times. Busy and promised to update ASAP. PE, your speaker, please have a chat with him. Much appreciated.

As for eventzilla registration modules, its definitely a good idea but if we are not abiding by the rules of the system then we shouldn't deploy it.


Groundrules for registration
1) Register unlimited number of talks but no double- or triple-booking of same time slots allowed. If discovered, automatic ban from all talks.
2) No show for any registered talk automatically ban from subsequent talks during the event.
3) If talks are not full, we allow walk-ins, even members of the public.

 

[chngpe01]

All threads in Anniversary: Talks have been updated and ready for publishing

EXCEPT Stephen's. I have SMS'ed him several times. Busy and promised to update ASAP. PE, your speaker, please have a chat with him. Much appreciated.

As for eventzilla registration modules, its definitely a good idea but if we are not abiding by the rules of the system then we shouldn't deploy it.


Groundrules for registration
1) Register unlimited number of talks but no double- or triple-booking of same time slots allowed. If discovered, automatic ban from all talks.
2) No show for any registered talk automatically ban from subsequent talks during the event.
3) If talks are not full, we allow walk-ins, even members of the public.

Grounds Rule

4) The Organisers reserved the rights of refusal and no reason required

 

[sebastiansong]

Good news everybody

Stephen (Canturn) has replied. All talks details are completed.
Pls visit Anniversary - Talk for the preview.
We can always edit if the respective speakers want to add in more self-promo.

Eddie, anything you wish to add for the Anniversary Photowalk component?

Terms and Condition for All Anniversary Talks and Walks
1) The Organisers reserve the right to change any of these Terms & Conditions at any time without notice. On any matters arising whether covered by these Terms & Conditions or not, the decision of The Organisers will be final and non-negotiable.
2) Clubsnap Members can register for an unlimited number of workshops but no double- or triple-booking of same time slots allowed. If discovered, an automatic ban from all workshops.
3) Clubsnap Members who Do Not Show (DNS) for any registered events are automatically banned from subsequent anniversary events.
4) The Organisers allow walk-ins, even from members of the public, if the workshop are not fully subscribed.
5) The Organisers reserves the right to refuse entry to anyone.
6) No video filming of the workshops is permitted. Permission can be sought with the Organisers prior to the workshop.

 

[Pyromaniac]

Have started getting confirmation from the 40 CSers who have paid for the dinner.

Thread below. Looks like Stephen's talk on wedding photography is gonna fill up very fast.

http://www.clubsnap.com/forums/club.../1075893-talks-attended-priority-members.html

 

[Darren]

Hi all,

Noted on the manual registration. If I can give one piece of advice on the manual registration, it is to avoid using the "List Your Name in sequence" eg

List.
1. dfkjkf
2. sdfkjkf
3. djfjfd

Instead, request the member to POST A REPLY stating their Name and Phone Number, eg

Name: Darren
Phone: 999888777

That way, the listing won't get screwed up with missing names when there is a flurry of signups. It will be a bit more tedious to copy/paste the names into another format to use as attendance marking.

To see if an event is reaching capacity, just make a note of the post number on the top right of each post and subtract appropriately for announcement and non-sign-up posts.

 

[sebastiansong]

Hi all,
Noted on the manual registration. If I can give one piece of advice on the manual registration, it is to avoid using the "List Your Name in sequence" eg

List.
1. dfkjkf
2. sdfkjkf
3. djfjfd

Instead, request the member to POST A REPLY stating their Name and Phone Number, eg

Name: Darren
Phone: 999888777

That way, the listing won't get screwed up with missing names when there is a flurry of signups. It will be a bit more tedious to copy/paste the names into another format to use as attendance marking.

To see if an event is reaching capacity, just make a note of the post number on the top right of each post and subtract appropriately for announcement and non-sign-up posts.

Hi Darren

Sounds like a good idea.
If we implement it, have to consider what happens if folks start any discussion in the respective thread, we can

1. move all non-registration posts to a single consolidated discussion; or
2. allow the discussion posts but monitor (eye power); or
3. ???

any suggestions?