IMHO, you are not helping aspiring photographers...
I am very surprised that the club owner (being a businessman himself) expect 3-4 photographers armed with DSLR to shoot the event for free?
com'on...it is a orphanage or a charity event, I believe many of us will be willing to spend even a full day for just a can of coke...
Please treat photography with due respect...
And (either yourself or the club owner) to stop acting noble by giving opportunities to photographers in CS....
If the owner is so keen to help aspiring photographers, do pay at least $250 for this event so that the money can help him to upgrade his equipments next time...
Dont talk about helping others for goodness sake, he is the one who benefits everything in the end.