Minutes (10 April 2012 Meeting)

[Adam Goi]

Hi to all,

Here's what I've got ...

1. Tentage for dinner - $3745
2. Invites - 160 to 180 people
3. Dinner - $7700
   1. $18 per pax
   2. Live Stations x 2 - $10
4. Collected $1200 from 40 paying members
5. Opening another 10 slots
6. Crossing Bridges
   1. Airfare and transport - $1500
   2. Hotel - $200+
7. Standee - 4 pieces ($200) Ortega
8. Refreshment for 21 and 22 April
   1. 7 volunteers + 8 committee members = 15
   2. Packed lunch - AG
   3. 10 Cartons of mineral water - AG (Contact Vincent from Polar - 98336533)
9. Dinner (20 April)
   1. Emcee - Edward
   2. Backup Emcee - Peterpan1975
   3. Tentage setup - Thursday
   4. Caterers - Friday 2pm
   5. Band - Friday 2pm
   6. Glass Cabinet - Friday 2pm
   7. Antique Cameras - Friday 5pm (Eddy and Spidey), borrow PE's vehicle
   8. Guests - 6.30pm
   9. GOH - 7pm
   10. Registration - 5.30pm (Wendy + 2 helpers)
   11. List of guests (including retailers and such) - Gautam
   12. Stickers with 10 anniversary logo to be issued to guests (Clown to print)
   13. Photo-taking
       1. Session 1 (after GOH's speech) - GOH and moderators (including Peterpan1975)
       2. Session 2 (after cake-cutting) - GOH and everyone
   14. Cake - $200 (DM)
   15. List of attendees (Gautam)
       1. Paying members list (inform them to sign up 2 sessions by Friday morning)
       2. Sponsors list
       3. Speakers list
       4. Mods/FMs/others list
   16. Volunteers for both days to report by 10am
   17. Registration of talks - As per First Friday @ SAM approach
       1. PM paying members to reply by Friday noon
       2. Open registration - Friday evening
       3. Close registration - By following Tuesday
       4. Publish list - By Thursday
       5. Inform attendees to report at least 15 minutes before the talk
       6. Ask for 3 notebooks from SAM - PE