Event photography question

[sjackal]

Another thing you must see is the amount. If its like a bigger project with multi photographers spanning over 2-3 days with the bill amounting to few thousands, they need proper documents for the accounting side. Otherwise few hours gig of few hundred dollars they can pay with petty cash.

 

[soeypixels]

i used a proper quotation, invoice and contract

quotation come with ref number with all deliveries stated
invoice / contract will stated refer to watever xx quotation

 

[JasonB]

i used a proper quotation, invoice and contract

quotation come with ref number with all deliveries stated
invoice / contract will stated refer to watever xx quotation

How about now?

Always good practice to do proper quotation stating payment terms, intellectual property rights, etc.

 

[soeypixels]

wah liew
i am still using lah ... haha

don catch my angmoh no good leh

 

[shazie]

Invoice and receipt of payment are two different things. You would give an invoice to the customer after completion of work and payment to be made based on what was agreed (normally indicated in quotation).

Receipt of payment is given after customer has paid (normally in cash). Receipt is not necessary if vendor paid by cheque (reason being that cheque could bounce so should not give receipt until it has been cleared).

 

[kandinsky]

FYI, IRAS recommendation with regards to receipts/invoices for non-GST registered businesses:

3.2. Receipts
3.2.1. You can use receipts issued by you to explain your sales transactions. The receipts
must be serially numbered, and a duplicate copy must be retained.
3.2.2. Since July 2003, IRAS does not require businesses to come forward to seek approval for
not issuing receipts. This is part of our efforts to simplify rules and procedures.
Businesses must however ensure complete and accurate recording of their sales
transactions even when they decide not to issue receipts. There must be a welldocumented audit trail to show that all sales transactions are correctly recorded and
declared for tax purposes. Practices such as using a cash register, accounting software,
or a sales book should be maintained to help proper recording of all sales transactions.
3.2.3. It should be noted that in all cases:
(a) You must still issue receipts to customers if requested;
(b) GST-registered businesses must continue to issue tax invoices as required by GST
legislation, as the waiver of issuance of receipts is not the same as a waiver on
issuance of tax invoices.
3.2.4. When making purchases for business purposes, you should ask for a receipt regardless
of whether you pay by cash or cheque. Receipts will help you to support or justify
payments made if disputes arise later.
3.2.5. The details that should be shown on a receipt are:
(a) Date
(b) Name of supplier or service provider
(c) Amount paid
(d) Description of goods or services being paid for.
3.2.6. A receipt from a cash register would generally be sufficient, but it may not always
describe the goods or services that have been paid for. If it doesn’t contain sufficient
details, an additional notation should be recorded on the receipt.

3.3. Invoices
3.3.1. If you issue a sales invoice, the sales invoice should contain the following information:
(a) Your name/Business name, address, telephone number and business registration
number;
(b) The date of issue of the invoice;
(c) An identifying number, e.g. invoice number;
(d) Your customer’s name & address;
(e) The description of goods or services, quantity and price;
(f) Any cash discount offered;
(g) The total price.
3.3.2. You may design your own invoices and get them printed or buy pre-printed invoices from
stationery suppliers.

Link: http://www.iras.gov.sg/irashome/upl...Non-GST Registered Businesses_ 2010_05_31.pdf

 

[earllevin]

This is helpful conversation. Really great resource